Sajjad Hussain
About Candidate
Job Responsibility
• Establish a safe working environment for team members based on company policies.
• Order office stationery and supplies.
• Keep employee records (physical and digital).
• Assist colleagues whenever necessary.
• Control the state of office supplies and make sure it is in accordance with office needs.
• Supervise the cleaning crew and the cleanliness of the office space.
• Coordinate and participate in office space planning, maintenance, and renovations when necessary.
• Provided a high level of administrative services.
• Prepare and manage various accounting documents and records.
• Keep a stock of office supplies and place orders when necessary.
• Assist in setting up IT requirements for document controls.
• Receive customers’ orders for classified advertising, write and edit copy, calculate advertising costs, and bill customers.
• Assist in the preparation of periodicals, advertisements, catalogues, directories, and other material for publication; proofread material; verify facts; and conduct research.
• Compile, verify, record, and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents in accordance with established procedures using processing systems; and authorize and issue licences, permits, registration papers, reimbursements, and other material after requested documents have been processed and approved.
• Assisting employees with accessing documents through our document management system.
• Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for documents, and drawing number allocation.
• Maintain confidentiality around sensitive information and terms of agreement.
• Maintaining the security of confidential documents.
• Process and control of all project document types on a day-to-day basis in an accurate and timely manner.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• Controlling the flow of documents in and out of the department
• Updating and maintaining document management systems and physical records.
• Communicates changes to document control procedures or other relevant.
• Ensure all technical documents, such as reports, drawings, and blueprints, are collected and registered in system.
• Work with documents and records across various departments, including.
• human resources, marketing and construction
• To liaise with and distribute project-related information with all levels of the project team and potentially external parties.
• Maintain quality documentation like documents, drawings, RFIs, and incoming and outgoing registers.
• Work with auditors to maintain ISO status.
• Communicate and collaborate with project managers.
